Press Fleet Coordinator/Manager - Berkshire

£30k + travel/subs, pension etc

The Role

Working for a major Motor Manufacturer, the successful candidate will be responsible for arranging all appropriate car press fleet bookings by establishing & maintaining good relationships with UK journalists and influencers. 

The role acts as a pivotal link with opinion formers (media, customer advocates, industry and government influencers) by organising loans and developing relationships that:

• Raise awareness and understanding of the brand and products within the UK market
• Offer the best media test drive experience in the UK motor industry
• Strengthen the position of Manufacturer within the British car market, supporting the company and its retailer network towards reaching its short and long-term sales and business objectives.

Key Responsibilities: 

• Understand the client’s objectives and needs in order to ensure they are the drive behind everything to do with the event or project
• Excellent client handling skills. Regular liaison (and / or meetings) with the client giving updates of progress on the project and to manage timescales, creating any relevant documents required throughout the life of the project
• Liaise with venue or show to ensure all details are correct and relevant documents are created and submitted
• Travel to on-site inspections and to the set-up / live days if required to ensure smooth running
• Commercial awareness. Maintain & work within the agreed budget, tracking all costs related to the event including negotiating prices with suppliers and venues to protect/maintain margin and production of final reconciliation to client
• Ensure all internal Kinetics processes are followed and fulfilled including booking vehicles, staff, equipment and product
• Liaise with relevant Kinetics staff on progress of project including warehouse for preparation of load list and to advise onsite event personnel of details
• Book and liaise with suppliers including venues, entertainment, equipment, hotels, caterers, uniform, security, paramedic  and all other relevant suppliers to ensure all details & timings are given
• Ensure that health, safety and insurance regulations are followed and relevant documents are created and supplied  for each event (risk assessments, method statements, fire certificates, PAT testing)
• Fulfilment of Delegate Management if applicable including mailings, coordination of responses and badges
• Reporting of events undertaken, demonstrating success of event against objectives including learnings made, measurement and recommendations for future.
• Management of both equipment & product asset register held at Kinetics (client and company) including monthly stock checks for insurance & twice yearly condition reports 
• Compile list of products required for show season to ensure availability & advise when stock can be sold

Candidate Specification

• Equipped with excellent organisational, time management and interpersonal skills
• Positive, down to earth attitude with the ability to communicate with people at all levels
• Flexible approach, proactive and adaptable
• Creative ability, bringing fresh ideas to increase awareness of the brand and products
• Strong team player
• Working on several projects at once, to tight deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Exceptional attention to detail
• Strong excel skills
• Passion for the brand and its success
• Outstanding phone manner
• Valid and full driving licence required

Desirables

• Previous event management or PR experience
• Existing relationships with UK media
• Experience within a customer facing role
• Proficient in all Microsoft programmes
• Automotive technical/product knowledge

Interested? Call now for more details!

Or email your CV to Chris Highfield at ch@arc-uk.net with a brief covering note outlining how you meet the criteria for this position.